Terms & Conditions

Yorkshire Campers HULL    Reg office 320 Pickering rd HULL HU47AF

 


Terms and Conditions of Motorhome Hire 

Agreement 

These are the terms under which the vehicle is rented by the hirer (“you”) by the lessor (“us”, Yorkshire Campers) and on which any insurance cover is provided for you by us. It is important that you read and understand these terms before you sign the Rental Agreement. 

Booking (1)


a Reservations can be made either via telephone  07735-885479 or by e mail .Due entirely to Coronovirus

No bookings/visits can be made in person.

b Bookings will only be held when a rental agreement has been completed and the deposit paid 

c At the time of booking a non-refundable £250 deposit is payable. This applies to all holiday durations. The deposit will be deducted from the total payable 

d Booking confirmation will be sent via email 

e Payment for the booking must be cleared in full 42 days prior to the holiday date 

f Bookings made within the 42 days period must be paid for in full at the time of booking 

g Failure to pay will result in motorhome hire cancellation 

h The insurance security deposit (Page 4) must be paid 7/10working days before hire and must be cleared funds 

Collection & Return of the Motorhome/ Campervan (2)

a Collection of the motorhome/ campervan must after 3pm unless otherwise agreed by Yorkshire Campers

b Collection times must be arranged in advance 

c Please allow 1 hour for a comprehensive walkaround 

d Return of the motorhome must be between before 11am, unless otherwise agreed by a representative of Yorkshire Campers


e Failure to return the motorhome before specified time will result in the hirer receiving a surcharge at the rate of £50 per hour 

f There is no refund for early return 

g The motorhome must be returned with the same amount of fuel as when collected – failure to do so will result in additional charges.

h The hirer will acknowledge delivery of the motorhome and the contents, free from defect and damage and complete unless otherwise specified on the motorhome checklist 

I The hirer is advised to check the motorhome thoroughly before leaving our premises 

j Upon return the motorhome will be checked for damage, cleanliness, fuel levels, any hired options and conditions that will affect the insurance security deposit 

Cancellations and Refunds (3)

a Cancellations must be submitted in writing 

b Yorkshire Campers HULL recommend that the hirer take out holiday insurance against unavoidable cancellation 

c Refunds will be processed within 5 working days of notification of cancellation 

Cancellations will incur fees and will be calculated on a pro rata basis as defined below 

1. More than six weeks before the start of hire –  £150/-. The hirer will be offered an alternative date for hire  

2. Four to six weeks before the start of hire– 30% of total hire charge 

3. Two to four weeks – 50% of total hire charge 

4. Two weeks – 100% of total hire charge 

5. A no show will be treated as a cancellation and will be non-refundable 

Damages   (4)
a The hirer is liable for all over-head damage to the motorhome resulting from any accident 

b Maximum heights are clearly displayed in the motorhome 

c All incidents to tyres including punctures are the hirers responsibility 

d Damages to any load in the vehicle is the responsibility of the hirer/driver 

e Personal possessions are not covered by Yorkshire Campers and we shall not be liable for loss or damage to any property left, stored or transported by the hirer or any other person in the motorhome either before or after the return of the vehicle 

f Any damage internally to the motorhome will be covered under the security deposit but is not limited to the £750/-

 Extras available for Hire

g Add on items must be ordered prior to collection of the vehicle 

h All hire extras can be viewed and priced in the booking process 

i Add on items can be purchased on the date of collection depending on availability 

j All hire extras fall under the terms and conditions for the general use of the motorhome and must be returned intact and clean, see page 4 for charges 

k All outdoor equipment including awnings, table, chairs & BBQ must be packed away in a dry clean condition 

Pets  (5)
a Yorkshire Campers  only allows pets in specific vehicles, with prior consent, to ensure allergen free options 

b If a pet has been in the motorhomes without prior consent a £150 valet fee will be charged on return of the vehicle if any traces of pets are found .Remember some hirers will have allergen problems your fee covers a full deep clean of the vehicle..


Smoking  (6)

a Smoking is strictly prohibited in all of our motorhomes 

b Smoking in the motorhome will result in a £300 charge 

c This includes electronic cigarettes & electronic pipes (vaping)

Fuel, Gas & Water  (7)

a Fuel is at the hirers expense. The motorhome will be provided with fuel when it is collected. The Motorhome must be returned with the same level of fuel 

b A full gas cylinder will be provided with the motorhome. If gas needs replenishing during the rental period, the hirer is responsible for the cost of buying further bottles .Our campers are fitted with the latest re fuel systems which can be topped Up at many fuel and petrol stations.

The nearest one to you should be checked online.If visiting remote areas it is

Advisable to check on planning your journey that they are available..

c The hirer is responsible for checking oil and water levels on a daily basis in the engine and other necessary motorhome components, such as checking tyre pressure 

d The hirer must ensure that the correct fuel is used, incorrect fuelling will be charged to the hirer 

e Water in the motorhome must be kept at a minimum of ¼ tank to reduce the risk of airlock in the water system 

f Waste tanks must be emptied 

Driving Licences & Proof of ID (8)

● Any driver must have a minimum of 2 years driving experience 

● Must be between the ages of 25 and 70

● All drivers must submit their driving licence number along with a DVLA share code. The link can be found on our webpage 

● All endorsements must be declared 

● All drivers must be present at the time of collection and produce a photo driving licence and proof of identity in the form of two utility bills or credit card or bank statement dated within the last 3months, this CANNOT include a mobile phone bill

● Licence offences must meet the driver eligibility requirements of the insurance company 

● Only named drivers who have met the insurance eligibility requirements are permitted to drive the motorhome 

● The hirer/named driver shall be liable for all costs and expenses incurred for speeding, parking fines, toll or congestion charges. This includes any other offences committed against the Road Traffic Act or Traffic Regulations and indemnifies Yorkshire Campers  Ltd from any liability 

Period of Hire 

You will have the use of the vehicle described for the period specified on the booking form. With our written agreement you can extend the rental period, but this shall not exceed 90 days in total. 

If the vehicle is not returned by the due back time and date to the agreed place of return, our consent for your continued use of the vehicle will automatically be withdrawn and we shall be entitled to charge you for each day or part of a day’s unauthorised usage at the prevailing published full daily rate until the vehicle is returned or recovered. 

You will be responsible for the vehicle, its accessories and its parts and fully liable under these terms of rental from the time we give you the keys, or we leave them at the place and time which we have arranged with you in advance. You continue to be responsible and fully liable under these terms of rental until the vehicle and keys are returned to us by returning them to our authorised representative or any other method previously agreed in writing by us. 

Insurance  Deposit 

● An insurance security deposit of £750/- must be paid seven days before collection and must be cleared funds prior to collection 

●● The Insurance security deposit must be posted into our Bank account 7 working days prior to the rental

 The security deposit is to be held for up to ten days after the return date for damage incurred to the motorhome during the period of hire. Providing the motorhome has been returned in the condition it was originally hired in the security deposit will be refunded 

● Motorhomes must be returned clean, undamaged, all equipment tools and accessories as when received and returned on time 

● The security deposit will be returned to you within ten days  after the hire period provided the motorhome is in a satisfactory condition including cleanliness, undamaged with all tools, accessories and equipment in the same condition as when it was hired and operated correctly 

● In the event that charges, including damage repair and replacement exceed the level of security deposit paid, you will be charged any additional sum to cover this excess and that some will be due immediately at the end of the hire 

The following charges may be deducted from the security deposit 

1. Toilet cassette not emptied and cleaned £100 

2. Cooker hob and grill not cleaned £35 

3. Smoking in motorhome £300 

4. Damage to any mattress £300 per mattress 

5. Microwave damage £75 

6. LCD TV damage £200 

7. Kitchen including fridge, cupboards, and drawers £35 

8. Damage of wheels and tyres £130 per wheel 

9. Awnings, tables, chairs etc not packed away in a dry condition £75 

10. Windscreen damage – cost of replacement 

11. Any items or equipment damaged beyond economical repair will be charged at the full replacement rate 

12. Loss of keys 

Breakdowns and Accidents 

● The vehicles are covered by  Breakdown cover 

● In the event of a breakdown Yorkshire Campers should be contacted immediately 

● Contact numbers for the breakdown provider will be held in the vehicle in the vehicle instructions pack and on the windscreen 

● The hirer may authorise repairs up to £50,this will be reimbursed on return of the vehicle, please keep all receipts and produce on return 

● The hirer must obtain permission from Yorkshire Campers for any costs above £50 

● It is the hirers responsibility to ensure that all passengers are wearing seatbelts 

● In the event of an accident Camper Hire Ltd must be informed immediately and the vehicle accident report form filled in, please include diagrams on the reverse of the form. The form can be located in the instruction folder 

● In the event of an accident, if the hirer is at fault, it will be the responsibility of the driver 

Your Responsibilities To Us 

● You must look after the vehicle and keys to the vehicle, making sure it is locked and secured when not in use and properly protected against damage due to bad weather. You must ensure that the correct fuel is always used. When not in use, you must set and use any security device fitted to or supplied with the vehicle 

● You must not sell, rent or dispose of the vehicle or any of its parts, or allow anyone else to have or obtain possession or rights over it 

● You must not allow any work to be carried out above £50 on the vehicle without our permission. We will reimburse you for repairs on production of a receipt only where the repairs have been previously authorised by us 

● You must return the vehicle, in similar condition as when received, to the agreed place of return during our published hours of business and agree the physical condition of the vehicle with a member of staff. If the vehicle needs more than our standard valeting or the interior has been damaged in any way, then you will be responsible for the cost of rectifying the damage. Responsibility for such damage is not covered by any waiver/ or our insurance 

● While you are renting the vehicle, you will be liable as if you were the owner for any offences committed under the Road Traffic Acts (or any equivalent legislation) and any other relevant loss in respect of the vehicle and its use during the rental period which results in the imposition of: 

● Fixed penalties or excess charges. You also agree to us sending you any notices requesting such fines to the address given overleaf and that you will settle all such penalties and charges incurred during the period of rental in a timely manner and so as not to cause us any loss. You agree to indemnify us against any costs, expenses and losses incurred by us as a result of any such penalties or charges 

Our Responsibilities To You 

When the rental starts the vehicle will be roadworthy and fit for normal use. If it is not, or it becomes unfit for normal use during the rental you should inform the rental location or telephone the emergency number given to you at the time of rental. If you have followed these terms we will endeavour to repair or replace the vehicle. We will not be liable for damages arising from defects other than defects or mechanical failures attributable to a breach of this warranty or a breach of any duty or law to take reasonable care of the safety of the vehicle. Nothing in these terms and conditions shall be deemed to exclude or restrict our liability for death or personal injury resulting from our negligence or any other liability which cannot be excluded as a matter of law. 

Insurance 

● Our campervans and motorhomes have comprehensive insurance on the UK mainland  for the named drivers listed on the hire agreement for the period of the rental. Please note this does not cover your personal property and you are advised to arrange holiday insurance. If the vehicle  is required for European /continental use the office must be advised

And the appropriatte insurance obtained and paid for.


● When the vehicle is unattended, it must be locked, deadlocked, and alarmed. Keys must be removed from the ignition when the vehicle is stationary .The steering lock provided MUST be secured.

● A £750/- deposit payable by BACS  shall be paid seven days before the day hire commences to cover the insurance excess. This is fully refunded if the motor home is returned on time and in a clean and undamaged state - including toilet, shower ,pots, pans and cooker, beds etc., You will be liable for any damage or missing items from the hire vehicle 

● Damage caused to tyres/wheels, wingmirrors, glass, underside of the vehicle or overhead damage (defined as over 6 feet / 1.85 metres) or the filling up with the wrong type of fuel will be the hirers' responsibility and is not covered by our insurance 

● The period of hire is from the collection date to the return date before 11am unless otherwise specified 

● In the case of damage due to negligence or in the case of damage to the interior, the full cost of rectification will be charged 

● Yorkshire Campers reserves the right to withhold all or part of the deposit to pay for any repairs, until such a time that the repairs may be complete 

You should also note that: 

● The insurance cover may end if you do not return the vehicle to the agreed place at the agreed time 

● The insurance cover may be cancelled if you have given any false information 

● Only drivers we have first approved are covered by the insurance 

● Full details of cover are available at the rental location 

What to do in the event of loss or damage to the vehicle 

● In the event of theft of the vehicle or any of its parts or accessories, or if the vehicle is damaged by a criminal actor in an accident in which someone is injured, you must immediately contact the local police and report the incident. You must also call the rental location to report the incident. You should also report any damage done by any non-criminal act to the rental location, the vehicle must not be used if it is rendered unroadworthy. 

You should always: 

● Record the police crime number and the reporting officer’s name 

● Collect the names and addresses of any witnesses to the incident 

● Avoid admitting liability or saying anything which may implicate yourself 

● Send to the rental location all papers and documents received relating to the incident; 

● Fill in our accident report sheet located in the Hirers handbook

● At all times cooperate fully with us and the insurers, including where any legal action is taken 

Any money you may receive in respect of loss or damage to the vehicle must be immediately forwarded to us and at no time should be spent by you. You will hold any such money in trust for us. 

Personal Property 

We will not be liable for loss or damage to property left in the vehicle either during the period of hire or there- after. Such property is entirely at your own risk. The vehicle will be inspected on return and any property found will be available for you to collect for a period of seven days.  Any unclaimed property may be disposed by us after that time. 

Conditions of Use 

The vehicle must not be used or driven 

● By any person not named overleaf as  a driver or authorised by us in writing and holding a full valid current driving licence 

● For the carriage of passengers for hire or reward 

● For any unlawful purpose or in any way which breaks the Highway Code, road traffic laws or any other laws 

● For racing, pace making, reliability trials, speed testing or driving tuition 

● To carry a number of passengers and/or baggage which would cause the vehicle to be overloaded; or in the case of a commercial vehicle a payload which exceeds the maximum payload and individual axle plated weights or for a purpose which requires an Operator’s Licence without fulfilling your duty at law to obtain one 

● Without our prior written consent outside England, Scotland and Wales 

● While in an unroadworthy condition or while failing to comply with any statutory provision 

● For carrying corrosive, radioactive, inflammable, explosive or other harmful substances 

● For carrying anything which due to its smell or condition will harm the vehicle or prevents us from hiring the vehicle again immediately 

● Off road or on unmade roads likely to damage the underside and chassis.Beaches,salt water and

Fields should be avoided..Use only onTarmac and Bitumined road surfaces..

If you do not follow these terms you will have to pay us any charges, damages and expenses we have to pay for any loss you cause. You may also lose the benefit of any liability waivers which you have purchased. 

Charges 

All charges are calculated in accordance with our current tariff and on the basis of your use of the vehicle as specified. Unauthorised usage may incur additional charges as published in our current tariff available at the rental location. 

You will pay on demand charges including 

● The rental and other ancillary charges calculated in accordance with this agreement 

● Any charge for losses or damage outlined in this contract 

● Any refuelling service charge where the vehicle is returned with less fuel than when the rental began. The refuelling service charge is based on the rates published at the rental location 

● The full cost of repair or replacement for damage or loss including theft including any towing and storage costs, howsoever caused, regardless of fault 

● A loss of revenue charge whilst the vehicle is being repaired or whilst we secure reimbursement of the vehicle value, where such losses are not covered. Charges for loss of revenue will be calculated at our normal published daily rate from the time the vehicle is incapable of rental until its repair or in the case of write-off until full payment of the vehicle value is received, subject in each case to a maximum liability of 30 days rental charges. In either case 

We will take all reasonable steps to ensure prompt repair or replacement 

● Any delivery and/or collection charges 

● Value Added Tax and all other taxes on any of the charges listed above as appropriate 

● Interest, which shall accrue daily at the rate of 4% per annum above the base lending rate of Barclays Bank plc from time to time on any sum that is not paid when due 

If you have requested that some other person or company should be responsible for the charges you will nevertheless remain liable for payment of these charges. 


Severability 

If any term of this agreement is held by a court of competent jurisdiction to be unenforceable or unlawful for any reason, such term will be held to that extent only to be removed from this agreement and the remainder of this agreement shall remain in full force and effect. 

Jurisdiction 

This Agreement is governed by and construed in accordance with the laws of the country in which the rental commenced. Any dispute arising out of the terms of this agreement will be determined exclusively by the courts in that country. 

Data Protection 

By entering into this rental agreement, you agree that we can process and store your personal information in connection with this agreement including data collected from the vehicle. We may use your information to contact you with future offers and to protect our assets. You agree that if you break the terms of this agreement, we can pass your personal information to credit reference agencies, debt collectors, the police, or any other relevant organisation. We can also give this information to the British vehicle rental and leasing association which can share your personal information with its members to prevent crime and protect their assists as allowed under the data protection act 1998.

 

This contract is with Yorkshire Campers a business partnership trading as

 And as such VAT is not chargeable on this rental.

Mr and Mrs A Owst t/as YorkshireCampers 320 Pickering road Hull HU4 7AF East Yorkshire

 

Definitions

 

 

 

‘I’,’me’ and ‘my’ refers jointly and severally to the person or persons who are the customers. ‘This Agreement’ means the Rental Agreement, the Insurance Motor Rental Agreement and these Terms and Conditions. In the event of any discrepancy between these Terms and Conditions and any other Camper Rent UK Ltd literature, the provisions of these Terms and Conditions apply.

‘Yorkshire Campers HULL means YorkshireCampers HULL, 320 Pickering Road HULL HU4 7AF

‘Customer’ means the person or persons nominated as the hirer under the heading ‘Hirers Name / Contact’ on the Rental Agreement, any person whose credit or debit card is presented in payment of the customer’s charges, or any person who deems themselves to be the legal entity and ultimately responsible for the motorhome. Should the legal entity be different from the driver, then full name, address and contact phone numbers must be supplied.

‘Rental Period’ Means the hire period as stated on the Rental Agreement or any agreed variation thereof and any additional period during which the vehicle is in the customer’s possession or control.

‘Vehicle’ Means the vehicle as stated on the Rental Agreement and includes tyres, tools, accessories, the living equipment and any other special equipment, documents related to the Vehicle and any replacement or substitute Vehicle which may be provided at the discretion of YorkshireCampers HULL

‘Living Equipment’ Includes but is not limited to, TV, DVD player and aerial, Microwave, Oven, Radio/CD player, crockery, cutlery, cooking utensils.

‘Security Deposit’ Means the amount held as security by Camper Rent UK Ltd in relation to this hire.

‘Overhead damage’ Is deemed as any damage sustained to any part of the vehicle, its equipment and or any third party property which occurs above 6 feet (1.83 metres) in height measured from the ground upwards.